Administrative Assistant

Health Resources and Response Section - Bismarck, ND - Administrative AssistantIf you are looking to make a difference and drive your success, you have come to the right place. North Dakota Department of Health and Human Service's mission is to improve the length and quality of life for all North Dakotans. We are looking for a candidate with a passion to help the citizens in our state.This position will provide administrative support to staff in the Emergency Medical Systems program and assist in the following units when needed, Emergency Preparedness and Response, Hospital Preparedness Program, Health Facilities, Life Safety and Construction and Food and Lodging. Work primarily involves assisting the Emergency Medical Systems (EMS) with licensing, updating the data base, supporting the call center, updating the website, performing routine administrative functions, and completing required data entry. Assist with the necessary duties to complete licensing and updating of the Assisted Living Program, this includes receiving, scanning documents to the appropriate folders, working with administrator to ensure that all pertinent information is received, and tracking each individual entity to licensing and completion. Representing the organization to customers, the public, government, and external sources.Support the call center staff with calls and forward incoming calls to the appropriate unit.Ability to navigate data system to assist with required data entry, download requested information or input data for individuals and agencies.Update the website.Create and update forms.Take minutes of meetings and post meetings to the Secretary of State website.Answer rudimentary questions related to the EMS programs or to be able to direct the requester to the appropriate area of the website.Make travel arrangements, accommodations or other arrangement for staff.Assist with ordering supplies.Prepare workshop material, certificates, forms, and PowerPoint presentations.Process queries from licensure database.Maintain schedules and ensure that EMS personnel and services receive support for events.Update forms on the S Drive.Create documents in Word, Publisher, Excel, PowerPoint, and other programs. Organize and maintain office filing system. Prepare mail, maintain mailing lists, coordinate bulk mailings, and ship supplies weighing up to 40 pounds.Complete mail distribution. Disperse Fed Ex and UPS deliveries. Serve as a backup for other administrative staff. Participate in rotating schedule to provide office coverage from 8 a.m. to 5:00 p.m.During an emergency, track and manage visitors to this building that require temporary badges to assist staff members. To be considered for this position you must have an associate degree.

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore RooseveltMore than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.

Application Procedures

Your resume should include information to demonstrate how you meet the minimum qualifications as posted. If the Department's Human Resource Division is unable to determine that you meet the minimum qualifications credit will not be given. All application material must be received on or before the closing date by 11:59 pm.Applicants must be legally authorized to work in the United States. The Department of Health & Human Services does not offer or provide sponsorships.This employer participates in E-Verify. Please visit the following website for additional information: https://www.hhs.nd.gov/careers/e-verifyA copy of your qualifying degrees transcript and any applicable certifications or licensures must be provided at the time of an interview.For more information about the position or if you need an accommodation, please contact Renee Loh, at 701.328.2273.Employing Unit: ND HHS - Health Resources and Response Section TTY Number: ND Relay Service 1-800-366-6888 (text); 1-800-366-6889 (voice)If you are experiencing technical difficulties with the Application Process or uploading attachments, please contact recruiter@nd.gov or (701)328-3290.

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.